Annual Conference ~ Answers to Frequently Asked Questions

Speaker abstracts for the 2023 ANIA Annual Conference are no longer being accepted. Poster abstracts are being accepted through December 15, 2022. Please visit ania.org/conference for more information.

Please contact Kristina Moran, Education Coordinator, at kristina.moran@ajj.com for specific questions about your abstract submission or presentation.

Yes! The registration fee for the full main conference is:

• $615 – Member Early (Postmarked on or before April 6, 2023)
• $715 – Nonmember Early (Postmarked on or before April 6, 2023)
• $715 – Member Regular (Postmarked after April 6, 2023)
• $815 – Nonmember Regular (Postmarked after April 6, 2023)

Full Main Conference Virtual Livestream Option
Can’t make it to Louisville, KY? The next best thing is tuning in to our live video broadcasts of selected sessions. Listen and participate from your home or workplace and earn up to 20 contact hours. Site license options for group access are available for facilities.

• $615 – Member
• $715 – Nonmember

Register for the conference

Yes! Members save $100 on their registration costs. If you can’t join right now or your employer does not cover membership, you will still benefit from this discount: non-member early rate registrants save $100!

Purchasing ANIA membership will provide your member discount immediately. You have several options:

• Online: Join or renew your ANIA membership for $99; then visit conference registration and follow the prompts. Your membership discount will apply right away.
• Mail or fax: Print and complete the registration form. Mark the additional $99 payment for membership and mail to: ANIA, East Holly Ave Box 56, Pitman, NJ 08071; or fax to 856-218-0557

Please check that you are logged in to your member account. You should see member pricing before you are asked to enter payment. If you are still having trouble, please use the ANIA Contact Form to submit your concern and the National Office will help you.

Your member pricing will come up automatically once you are logged in to your member account. If you registered and do not believe your member discount was applied, please use the ANIA Contact Form and the National Office will help you with your member discount. If you are in the process of registering and you do not see the correct price, do not proceed with checkout; please use the ANIA Contact Form and the National Office will help you with your member discount.

Attendees receive the following with their full conference registration:

• Kentucky Derby Experience
• Continental Breakfast
• Membership/Business Luncheon
• Refreshment Breaks

View the conference brochure on the ANIA conference page to see the fees for the preconference workshop sessions and the Nursing Informatics Certification Review Course workshop.

The best way to register on behalf of someone else is to print the registration form and submit it with payment via mail, fax, or email.

Use the button directly below.

Register for the conference

Be sure to check your spam folder for your confirmation email. Your email server also may have blocked it. Please use the ANIA Contact Form and let us know if you have not received your confirmation email.

You should receive an auto-generated email confirming your registration and payment within minutes of registering. Please use the ANIA Contact Form and let us know if you have not received your confirmation email.

Please use the ANIA Contact Form before proceeding further and the National Office will help you.

Attendees may purchase a guest badge for $100, which includes admittance to the Kentucky Derby Experience on Thursday (May 11) and the Exhibit Hall on Thursday (May 11) and Friday (May 12).

You may request a refund by the cancellation deadline of April 20, 2023. All requests must be sent in writing via the ANIA Contact Form, and an administrative fee of $75 will be retained, per the ANIA cancellation policy.

Please use the ANIA Contact Form and provide the circumstances of and any official documentation for your cancellation (e.g., doctor’s note, etc). In cases pertaining to medical emergencies, natural disasters, death of a loved one, court dates, and others of serious or unforeseeable nature, refunds beyond the deadline may be considered. This year’s cancellation date is April 20, 2023.

Yes. Please use the ANIA Contact Form and provide the following information:

• Name of current registrant (yourself or your employee)
• Name of person who will be replacing that individual
• Completed registration form of the replacement attendee (print the form and write in the margin “replacing [registrant’s name], already registered.” This can be sent via mail, fax, or email (see details below).

ANIA
East Holly Ave.
Box 56 Pitman, NJ 08071
Fax: 856-218-0557
ania@ajj.com

Note: If new sessions are not selected, the replacement attendee will be given the sessions originally chosen. Any membership dues are non-refundable.

Louisville Marriott Downtown
280 West Jefferson Street
Louisville, KY 40202

A special rate of $205/single double per night (plus applicable state and local taxes, currently 16.07%) will be available for ANIA registrants who reference the conference.

Reserve Your Hotel Room

The conference rate is available until April 10, 2023, or the room block is full. Occasionally, more rooms are added to accommodate attendees. View the most up-to-date information for hotel accommodations on the ANIA conference page.

Important Note: Hotel reservations should be made through the ANIA reservation link or directly with the hotel. ANIA does not use a housing agency to handle hotel reservations, and no one will call and ask you to make your hotel reservations by phone. Anyone who calls you or sends an email to you who wants to make your reservation is working a SCAM. Hang up or delete the email and do not give them any information.

The special rate of $205/single double per night (plus applicable state and local taxes, currently 16.07%) is available for the nights of May 9 through 12, 2023 (based on availability). View the most up-to-date information for hotel accommodations on the ANIA conference page.

The conference rate is available until the room block sells out. View the most up-to-date information for hotel accommodations on the ANIA conference page.

The hotel is a non-smoking facility.

All sessions and events will take place in the Louisville Marriott Downtown, which has been designated as the official hotel for the 2023 ANIA Annual Conference. View the most up-to-date information for hotel accommodations on the ANIA conference page.

Visit the “Experiences” section of the hotel website for a list of activities, restaurants, and more during your stay in Louisville, KY.

Yes, session changes can be made once a registration has been processed or when you arrive onsite at the conference. Session changes must be made in the National Office by the registration staff. Attendees are unable to edit their own registration selections online once the original registration has been processed.

In order to make session selection changes:

• Print the registration form, indicating your name and a designation of “already registered and updating sessions,” and complete the sessions section at the bottom.
• Return the registration form with the updated changes to the National Office via mail, fax, or email:

ANIA
East Holly Ave.
Box 56 Pitman, NJ 08071
Fax: 856-218-0557
ania@ajj.com

Note: You will not receive a confirmation email for session changes. If you’d like to confirm we received it, please use the ANIA Contact Form and request a confirmation email reflecting your changes.

All session offerings are listed in the annual conference registration brochure posted on the ANIA website. Sessions in the below-listed specialty tracks are indicated in the brochure.

IMPR=Impact on Practice
IP=Innovation in Practice
LS=Leadership Strategies
QI/PO=Quality Improvement and Patient Outcomes
RCD=Role and Career Development

View the full program on the ANIA conference page.

Session handouts are available approximately 2 weeks prior to the annual conference. ANIA will email all registered attendees with instructions to download the handouts.

ANIA will email all registered attendees with instructions to download the handouts via the Conference Event Page which serves as the hub for all conference information for both in-person and livestream registrants.

ANIA does not provide any printed handouts onsite. If you wish to have a hard copy of the handout material, you should print them ahead of time.

ANIA does not provide a printed program book for attendees. The electronic program packet containing general attendee information related to the conference is posted on the ANIA Conference Event Page.

The program packet is available approximately 2 weeks prior to the annual conference. A link to the program packet is included in the session handout notice email provided to attendees.

The main conference will offer 10.5 contact hours. Additional contact hours are available if you register for a preconference workshop or the Nursing Informatics Certification Review Course workshop.

Attendees receive a certificate for contact hour credit after completing the overall conference and individual session evaluations via the Conference Event Page. Information on how to evaluate sessions and receive contact hours is included in the electronic program packet for attendees, as well as an email in the weeks following the conference with instructions. To earn contact hours, you will need to log in to the ANIA Conference Event Page with your ANIA username and password and complete session evaluations.

You will have approximately 4 weeks after the conference ends to complete your session evaluations to earn contact hours. You will receive multiple emails alerting you to the deadline date.

ANIA does not mail certificates of attendance. If you require a record of or proof of attendance, we recommend printing your contact hour certificates. You receive one certificate per evaluated session. A record of all sessions evaluated also is available on your CNE/NCPD transcript. The information is available in the ANIA Online Library as follows:

• Log into the ANIA Online Library
• Choose “My Account.”
• Select “CNE/NCPD Transcript.”

Complete information regarding exhibit and sponsorship is available at the following link:

Exhibit/Sponsorship Opportunities

Please contact ANIA Marketing and Exhibit Coordinator Heidi Perret with questions at heidi.perret@ajj.com.

Yes, you may add the nursing informatics certification review course after your registration has been processed or when you arrive onsite at the conference provided that there are still session seats available. Any session changes must be made in the National Office by the registration staff. Attendees are unable to edit their own registration selections online once the original registration has been processed.

In order to make session selection changes:

• Print the registration form, indicating your name and a designation of “already registered and adding certification review course.”
• Include credit card information or remit payment by check or money order for processing of the Nursing Informatics Certification Review Course as an additional registration choice. As this is a separate event from the full main conference, separate fees apply.
• Return the registration form with the updated changes to the National Office via mail, fax, or email:

ANIA
East Holly Ave.
Box 56 Pitman, NJ 08071
Fax: 856-218-0557
ania@ajj.com

Note: You will not receive a confirmation email for session changes. If you’d like to confirm we received it, please use the ANIA Contact Form and request a confirmation email reflecting your changes.

No, you may register to attend the Nursing Informatics Certification Review Course only. Simply register for the course only.

You receive a print copy of the Informatics Nurse Exam Secrets Study Guide as part of the Nursing Informatics Certification Review Course workshop fee. The study guide is provided onsite to workshop attendees.

The nursing informatics certification exam is not offered at the ANIA Annual Conference. The nursing informatics certification exam is administered by the American Nurses Credentialing Center (ANCC) which is a separate entity from ANIA. Visit the ANCC website at for more information.

Your fee is based on your membership status, the date you register (before or after the Early Bird deadline), whether you are also attending additional events (pre-conference workshops, Nursing Informatics Certification Review Course), and whether you qualify for additional discounts (certification or presenter discount).

You should receive a receipt automatically at your primary email address. Please review and let us know if you think something is incorrect. Please use the ANIA Contact Form to submit your concern and the National Office will help you.

Please use the ANIA Contact Form for this request, noting for whom the registration is designated and any other information you would like on the invoice, such as purchase order number (PO#) and billing address.

When handling payment via your employer, we recommend making these requests to your employer far in advance since the entire process of requesting payment often takes longer than expected.

You should have received a receipt automatically at your primary email address (check your spam folder). If you do not see it or need additional detail, such as the credit card information used for the transaction, use the ANIA Contact Form, noting exactly what you need.

Please check your junk or spam folder. Sometimes the email is blocked or filtered to spam. If you do not find an email confirmation of payment, you believe your facility has sent a check, and you still have questions, call 866-552-6404 and the National Office will help you. You may also use the ANIA Contact Form. Please supply the check number, date, amount, and facility name.

Note: If your employer arranged payment for your registration, it is also recommended to follow up with your Accounts Payable department to verify payment was sent.

Please use the ANIA Contact Form for this request and an electronic copy will be sent to you.

The federal tax ID# for ANIA is 54-1988610.

The DUNS# for ANIA is 795605059.

Please use the ANIA Contact Form to send any forms you need completed.

Nursing students are welcome and encouraged to attend the conference, but there is no special student rate. Regular member/nonmember rates apply.